Training Materials

Accounts Payable Life Cycle

For Agency Using AP Workflow

• Life Cycle
• Bullet List

For Agency Not Using AP Workflow

• Life Cycle
• Bullet List

Accouting Entry Template

• AET List for Courts

Accounts Payable

• Job Aid List
• Workcenter
• TCode_PCC_DocType List for Courts

CAPPS Configuration

• Create New DLT Comments
• How USAS Document Types are Assigned to Voucher

Supplier

1. Add A New 7 Supplier
2. Add A New Supplier
3. Add New Location to an Existing Supplier
4. Default ITV Template and Pymnt Type T
5. Inactivate a Supplier
6. Add New ITV Supplier
7. Add New Location to an existing ITV Supplier

Voucher Approval

• Automated AP Voucher Approval Handout

Voucher Entry

1. Add an Attachment to a Voucher
2. Add Freight Line on PO Voucher
3. Amount Only or Blanket PO Voucher
4. Enter a Non PO Voucher to Pay a PO from TxSmartBuy
5. Enter a Non PO Voucher
6. Finalize and Undo Finalize
7. Freight Line Sourced from PO
8. Indigent Fee Transfer to CPA
9. KDoc or ETV or Adjustment
10. MVV - Multi-Vendor Voucher
11. PO Only Worksheet
12. PO Receiver Worksheet
13. PO Voucher- Copy and Pay the Whole PO
14. Purchase Order Box Buttons on Voucher Line
15. Refund of Expenditure
16. Travel Reimbursement for One Employee using 247 904 TCode
17. Travel Reimbursement for One Employee with Multiple Expenses

Other

• Job Aid List
• Courts End of Day Processing_v3
• Workcenter
• TCode_PCC_DocType List for Courts
• Pre-Release vs Release_v2