OCA Employee Reference
Travel
Note: Current forms are posted online. If you need an older version, please contact travel@txcourts.gov.
| Resource | Description |
|---|---|
| Travel Voucher Form | Effective February 1, 2022, this form is only used for travel reimbursements for board/commission members, state employees who are not OCA employees, and direct-bill payments. OCA employees must submit travel reimbursement requests via the CAPPS Travel & Expense module. |
| OCA Commercial Travel Request Form | Used by OCA employees to request assistance reserving direct-billed airfare or rental car. Also used to report airfare booked by the traveler on the agency’s travel card. |
| Used to compare the cost of renting a car versus taking a personal vehicle. Required only for trips that require an overnight stay. If an employee chooses to take a personal vehicle when renting a car is more cost-effective, the mileage reimbursement will be limited as indicated on the form. | |
| OCA Travel Advance Request Form | Used to request a travel advance for estimated, reimbursable travel expenses to be incurred directly by an OCA employee. |
| OCA Request to Increase Maximum Lodging Rate Form | Used to request an increase in the maximum lodging rate at a duty point when local conditions hinder an employee from reserving a hotel within the allowable GSA rates. Must be approved by the OCA Administrative Director. |
| OCA Point-to-Point Mileage Itemization Form | May be used to record point-to-point mileage of an employee’s vehicle odometer in lieu of using Google Maps to determine mileage. |
| OCA Third-Party Reimbursement Notification Form | Used to notify accounting staff of a third-party reimbursement for travel expenses. |
| Resource | Description |
|---|---|
| TexTravel | The Texas Comptroller’s guide to travel rules, regulations, and statutes. Most relevant topics are addressed in the OCA’s Agency Travel Policy; additional travel information can be found in TexTravel. |
| State Travel Management Program | The Texas Comptroller’s online source of information for travel contracts used by OCA, including airlines, rental cars, travel cards and travel agencies. |
| Google Maps | Online mapping service designated by OCA to calculate point-to-point mileage. (Best supported using Google Chrome.) |
| In/Out-of-State Meals & Lodging Rates | The Texas Comptroller’s website of current Travel Reimbursement Rates. |
| Average Weekly Fuel Rate DOE EIA Website | Used to get fuel prices when comparing the cost of renting a car versus taking a personal vehicle. Link also included in OCA Mileage-Rental Calculator Form. |